Privacy Policy

MyFormData Privacy Policy

Updated: June 15, 2022

MyFormData is committed to protecting your privacy and data. We provide a variety of data products, technologies, and services (our “Services) to companies and organizations (our “Customers”) to create a more-personalized and better world.

MyFormData understands that you care about how information about you is used. This Privacy Policy (the “Policy”) explains how we collect information(“Information”) and all other types of information, including personal information, through our online services (the “Services”), website, and mobile applications (collectively with the Services, the “Site”); how we maintain, use, and share that information; and how you can manage the way information about you is handled.

I. How we Collect Information

A. MyFormData obtains the data in several ways, including:

1. Users contribute Information about themselves or other people and companies.
2. Our software technology retrieves data from our customer’s web-forms.
3. We license Information from other companies.
4. We collect Information via our Data Union, a data sharing group.

B. Customer Information

Customer Information Collected. MyFormData may collect the following information from or regarding its customers: (1) personal contact information regarding users of the Services (“User Information”); (2) information uploaded to our system by a user of the Services (“Uploaded Information”); and (3) usage logs regarding the use of the Site and Services, including logins and other actions taken, time stamps, IP address, and other usage data (“Usage Logs”) (collectively, “Customer Information”).

You may be a user that has been provided access to the Site through your company license agreement. Your employer may require that one or more users have global rights to access any and all information of every user that has access through the company. If you have questions or concerns regarding the rights of other individuals in your company to access your User Information, Uploaded Information, or Usage Logs, you should raise those concerns with the appropriate person at your company.

Use of Customer Information. Customer Information may be used for MyFormData’s legitimate business interests in connection with your use of the Site, including to respond to user inquiries and fulfill user requests, complete transactions, provide customer service, send administrative information, and to personalize user experience with the Site. We may use Customer Information to better understand our users in general and to improve the content and functionality of the Site. We may use Customer Information to contact you in the future to tell you about services, promotions, opportunities, and other general information about MyFormData we believe will be of interest to you. We may use Customer Information to investigate and prosecute potential breaches of MyFormData’s security or license agreements.

MyFormData will not disclose Customer Information to any third party except in connection with a legitimate use as set forth herein, in connection with a bona fide legal dispute to which such information is relevant, in response to valid, compulsory legal process, or as otherwise required by law. MyFormData will, whenever possible, obtain confidentiality agreements from any person or entity to whom Customer Information is disclosed and ensure any recipients are committed to employing appropriate technological security measures.

MyFormData employs reasonable security and back-up procedures to protect Customer Information. However, in the unlikely event there is a loss or corruption of Customer Information, MyFormData is not responsible or liable for such loss or corruption. We encourage our users to retain copies of all Uploaded Information on their own system.

C. How else does MyFormData Collect Information?

When you submit information through our Site. Visitors to our Site may choose to submit their name, email address, phone number, and/or other information so that they can learn more about our Services, register to take part in a MyFormData-sponsored event, participate in a survey, contest, or sweepstakes, or apply to MyFormData’s open job positions, among other things. By accessing, using, and/or submitting information through the Site, you consent to the practices described in this Policy with regard to the information collected thereby as described herein. If you do not agree with this Policy, you should not submit any information through our Site and you must delete all cookies from your browser cache after visiting the Site and refrain from visiting or using the Site.

When you use our Services. In order to use certain MyFormData Services, you may be required to register as a user. From time to time, we may use your email address to send you information and keep you informed of products and services in which you might be interested. You will always be provided with an opportunity to opt out of receiving such emails. Your contact information may also be used to reach you regarding issues concerning your use of our Services or Site, including changes to this Policy. A more detailed description of how we may collect and use customer information can be found in the “Customer Information Collected” section above.

When you provide information to our customers. We receive information about our customers’ end-users from or on behalf of our customers. Because of the nature of our Services, this information may contain any type of data, but typically includes name, contact information, and company information, such as company name. We may also collect data about you automatically through your use of our Services, as described in the “Cookies and Similar Technologies” section below. If you are a visitor to or user of a website, application, or service on which a customer uses our Services, then any information that you provide through our Services is subject to the customer’s privacy policy and applicable terms. When we provide our Services to a customer, we act as a “data processor,” and the customer is considered to be the “data controller,” as further described in the “When MyFormData is a Controller” and “When MyFormData is a Processor” sections below.

When you purchase our products and Services. If you purchase one of our online subscription-based Services, you will need to provide credit card information. We will use that information solely for the purpose of fulfilling your MyFormData purchase request. We will store credit card information in an encrypted form and will not sell, share, or use it again without your prior consent. (The only exceptions are described in the sections below on “Disclosures to Service Providers,” “Disclosures for Legal Reasons,” and “Disclosures to a Buyer of the Company”).

When you use MyFormData Integrations. As part of the Services, MyFormData may make available to its customers certain “Integrations.” In using MyFormData’s Integrations, Data may be transmitted to MyFormData for purposes of matching or cleansing the customer’s data against MyFormData’s database as a feature of the Services. In that event, MyFormData may retain and store such Information for purposes of identifying potential contacts to supplement the Services, verifying the accuracy of such  Information, removing out-of-date Information from the Services, or otherwise improving MyFormData’s research processes and the content provided through the Services. Information so received will not be attributable to the source.

From third parties. MyFormData may obtain information about you from third-party sources such as our service providers and strategic partners. We may use this information to enhance the information that we already maintain about you and to improve the accuracy of our records, in addition to other purposes described in this Policy.

Creation of aggregated information. MyFormData may aggregate collected information about our users in a form that does not allow users to be personally identified for the purpose of understanding our customer base and enhancing the Site and the Services that we and our strategic partners and customers can provide you.

Creation of information from inferences. We may use the information we already have about you in order to draw inferences about you or to produce scores or ratings. We use scoring models and algorithms that evaluate selected data points.

Automated information collection. We also collect information using cookies, as described below under the “Cookies and Similar Technologies” section.

II. How we Use Information

In addition to the uses described in the above section, we may also use information for one or more of the following purposes:

• Provide, maintain, and improve the Site
• Verify, cleanse, update, and maintain Information and other information provided through the Site
• Provide and deliver the Services you request, process transactions, and send you related information, including communications and invoices
• Send you technical notices, updates, security alerts, and support and administrative messages
• Respond to your comments, questions, and requests, and provide customer support
• Create your MyFormData account and identify you when you sign in to your account
• Communicate with you about products, services, offers, promotions, rewards, and events offered by MyFormData and others, and provide news and information we think will be of interest to you
• Monitor and analyze trends, usage, and activities in connection with the Site
• Detect, investigate, and prevent fraud and other illegal activities
• Protect the rights and property of MyFormData, our customers, and others
• Personalize and improve the Site
• Notify you about important changes to the Site, including changes or updates to this Privacy Policy
• Facilitate contests, sweepstakes, and promotions, process entries, and deliver rewards
• Consider you for possible employment with MyFormData in connection with an application that you submit through the Site, and communicate with you about your application
• Consider you for possible partnership opportunites
• Create aggregated statistical data, inferred non-personal data, or anonymized or pseudonymized data (rendered non-personal and non-identifiable), which we or our business partners or customers may use to provide and improve our respective services
• Comply with our contractual and legal obligations, resolve disputes with users, and enforce our agreements
• Carry out any other purpose described to you at the time the information was collected

III. How we Share Information

Disclosures to Service Providers. MyFormData may from time to time disclose Information or other collected information to service providers, solely for providing functions related to our operation of the Site and for no other purpose. For example:

• MyFormData uses service providers to process credit card payments on our Site. When you use a credit card to pay for MyFormData Services, information such as your name, billing address, phone number, email address, and credit card information will be submitted to service providers for verification and to manage any recurring payments.
• MyFormData uses software hosted by a service provider to provide us with information regarding our visitors’ activities on our Site. When you visit our Site, that service provider may set cookies on our behalf and may receive information about your browsing activity on our Site.

Disclosures to Affiliates. We may share Business Information with our affiliates who may act for us for any of the purposes set out in this Privacy Policy, including our current and future parents, subsidiaries, and other companies under common control and ownership with MyFormData.

Disclosures to our Data Union. Our “Data Union” is a data sharing group comprised of our Customers and Partners that share data for collective benefit, including recruitment, market research, workforce planning, and other purposes. The companies that participate in our Data Union are the entities that collect information about you. This information could include your email, name, date of birth, age, email address, address, phone number, company, job title, job history, location, education history, and social network handles.

Disclosures to Integration Partners. In using MyFormData’s Integrations, such as Zapier, Information from MyFormData may be disclosed to a customer’s CRM, Email Service Provider, or sales enablement software as requested or directed by our customers.

Disclosures for Legal Reasons. We may disclose collected information, including Information, to a third party if we believe in good faith that such disclosure is necessary or desirable: (i) to comply with lawful requests, subpoenas, search warrants, or orders by public authorities, including to meet national security or law enforcement requirements; (ii) to address a violation of the law; (iii) to protect the rights, property, or safety of MyFormData, its users, or the public; or (iv) to allow MyFormData to exercise its legal rights or respond to a legal claim.

Disclosures to a Buyer of the Company. If our company or substantially all of our assets are acquired, or in the event of a merger or bankruptcy, information about you and/or information you provide to MyFormData may be among the transferred assets. You will be notified via email and/or a prominent notice on our Site of any change in ownership or uses of your personal information, as well as any choices you may have regarding your personal information.

Other Disclosures

If you register for a MyFormData event with a third-party speaker, your information will generally be shared with the speaker and any third-party sponsors or partners of the event.

Our Site offers publicly accessible blogs or community forums. You should be aware that any content you provide in these areas may be read, collected, and used by others who access them. You can request the removal of your personal information from our blog or community forum by contacting us at privacy@MyFormData.com. In some cases, we may not be able to remove your personal information, in which case we will let you know if we are unable to do so and why.

1. Cookies and Similar Technologies

Most websites, including our Site, use a feature of your browser to set a small text file called a “cookie” on your computer. The site placing the cookie on your computer can then recognize the computer when you revisit the site to allow auto log in and track how you are using the site.

When you visit our Site, our servers and/or those of our service providers automatically record certain information that your web browser sends, such as your web request, Internet Protocol address, browser type, referring/exit pages and URLs, number of clicks, domain names, landing pages, pages viewed, time and date of use, and other information. We may link this information to information that you submit while on our Site, which does allow you to be personally identified.

You are free to decline cookies. You can configure your browser to accept all cookies, reject all cookies, erase cookies, or notify you when a cookie is set. Electing to reject or disable cookies may substantially limit your ability to use our Site.

MyFormData may adopt other technologies that serve similar functions as cookies.

A. Third Party Cookies

The use of cookies and similar technologies by our partners, affiliates, tracking utility company, and service providers is not covered by this Policy. We do not have access to or control over these cookies. Our partners, affiliates, tracking utility company and service providers may use session ID cookies in order to:

• personalize your experience
• analyze which pages our visitors visit
• provide website features such as social sharing widgets
• measure advertising effectiveness
• track which areas of our site you visit; in order to remarket to you after you leave

To disable or reject third-party cookies generally, please refer to the third-party’s relevant website. You can also reject third-party analytics cookies by clicking the “Close” button on the cookie banner when visiting our Site.

B. Google Analytics

We use Google Analytics, a web analytics service provided by Google, Inc., on our Site. Google Analytics uses cookies or other tracking technologies to help us analyze how users interact with and use the Site, compile reports on the Site’s activity, and provide other services related to Site activity and usage. The technologies used by Google may collect information such as your IP address, time of visit, whether you are a return visitor, and any referring website. The Site does not use Google Analytics to gather information that personally identifies you. The information generated by Google Analytics will be transmitted to and stored by Google and will be subject to Google’s privacy policies. To learn more about Google’s partner services and to learn how to opt out of tracking of analytics by Google click here.

C. Web Beacons

Our Site contains electronic images known as “web beacons” (sometimes called single-pixel gifs) and are used along with cookies to compile aggregated statistics to analyze how our site is used and may be used in some of our emails to let us know which emails and links have been opened by recipients. This allows us to gauge the effectiveness of our customer communications and marketing campaigns.

D. Advertising Choices and Control

As described in this Privacy Policy, third parties on our Site may use cookies and similar tracking technologies to collect information and infer your interests for interest-based advertising purposes. If you would prefer to not receive personalized ads based on your browser or device usage, you may generally express your opt-out preference to no longer receive tailored advertisements. Please note that you will continue to see advertisements, but they will no longer be tailored to your interests.

To opt-out of interest-based advertising by participating companies in the following consumer choice mechanisms, please visit:

• Digital Advertising Alliance’s self-regulatory opt-out page (http://optout.aboutads.info/) and mobile application-based “AppChoices” download page (https://youradchoices.com/appchoices)
• Network Advertising Initiative’s self-regulatory opt-out page (http://optout.networkadvertising.org/).

V. Your Choices

A. How Can You Delete Your Information?

Remove Your Information from MyFormData Completely. If you wish to completely remove your existing Information, please email Privacy@MyFormData.com. If you make this choice, your Information will be removed from our Services as soon as possible.

B. How Can You Opt-Out of Certain Uses of Your Information?

MyFormData gives you the opportunity to “opt out” of having your information used for certain purposes.

If you no longer wish to receive our newsletter and promotional communications, you may opt-out of receiving them by following the instructions included in each newsletter or communication or by visiting /unsubscribe. After we receive your request, we will send you an email message to confirm that you have been unsubscribed.

You may also communicate your opt-out request to MyFormData by telephone or postal mail by using the contact information at the bottom of this Policy.

VI. How Do We Keep Your Information Secure?

The security of your information is important to us. When you enter sensitive information (such as a credit card number) on our registration forms, we encrypt that information using secure socket layer technology (SSL).

We follow generally accepted industry standards to protect the information submitted to us, both during transmission and once we receive it. However, no method of Internet transmission or electronic storage is 100% secure. Therefore, while we strive to use commercially acceptable means to protect your information, we cannot guarantee its absolute security.

VII. Data Retention

We will retain your information for a period of time consistent with the original purpose(s) for which we collected it, as described in this Privacy Policy. We will retain your information (i) for as long as we have an ongoing relationship with you and as needed to provide you Services; (ii) as necessary to comply with our legal obligation(s); (iii) as necessary to resolve disputes or to protect ourselves from potential future disputes; or (iv) as necessary to enforce our agreements. Retention periods will be determined taking into account the amount, nature, and sensitivity of your information and the purpose(s) for which it was collected. After the retention period ends, we will delete your information. Where we are unable to do so, we will ensure that appropriate measures are put in place to prevent any further use of your information.

 VIII. Links to Other Sites

This Site contains links to other sites that are not owned or controlled by MyFormData. We are not responsible for the privacy practices of such other sites. When you leave our Site, we encourage you to be aware and to read the privacy statements of each and every website that collects personally identifiable information. This Policy applies only to information collected by this Site or in the method(s) otherwise discussed herein.

1. Media Widgets

Our Site includes “Widgets,” such as the “Share” button or interactive mini-programs that run on our Site. These features may collect your IP address, which page you are visiting on our Site, and may set a cookie to enable the feature to function properly. The widgets are either hosted by a third party or hosted directly on our Site. Your interactions with these features are governed by the privacy policy of the company providing it.

X.Information for Users in Europe and Elsewhere Outside the U.S.

A. The MFD PLATFORM is not intended for use for all individuals within the European Union (EU) and the European Economic Area (EEA).

Site Not for use in the European Union (EU), (EEA), and the UK

The nature of our business means that the Personal Data collected through the MFD PLATFORM and services will be transferred to the United States. Information we maintain is stored within the United States. If you live outside of the United States, you understand and agree that we may transfer your information to the United States. If you are a resident of the EU, you may not use this site. This site is subject to U.S. laws, which may not afford the same level of protection as those in your country. Also, the MYFORMDATA  personnel and the third-parties to whom we disclose Personal Data are located in the United States.

If you use our Site outside of the United States, you understand that we may collect, process, and store your personal information in the United States and other countries in which we or our affiliates or subcontractors maintain facilities. The laws in the U.S. regarding personal information may be different from the laws of your state or country.

B. Purposes of processing and legal basis for processing: As explained above, we process personal information in various ways depending upon your use of our Sites. We process personal information on the following legal bases:

1. as necessary to perform our agreement to provide Services;
2. as necessary for compliance with a legal obligation to which we are subject; and
3. as necessary for our legitimate interests in providing the Sites.

MyFormData’s collection of Information, and the creation and licensing of MyFormData’s The Services, The Site are within MyFormData’s legitimate interests to organize and make available information given the limited impact of this data on an individual’s private life and that this information, unlike personal contact details, is widely disclosed. MyFormData has put in place safeguards to protect personal privacy and individual choice, including disclosures of its data processing activities, and the use of consent or opt-outs wherever possible.

Transfers: Personal information we collect may be transferred to, and stored and processed in, the United States or any other country in which we or our affiliates or subcontractors maintain facilities. our compliance with the EU- and Swiss-US Privacy Shields.

When MyFormData is a Controller. MyFormData acts as a data controller when we collect and use information about data subjects who are visitors to our Site, as well as when we collect and use information about data subjects for purposes of creating and maintaining, and providing the Services.

When MyFormData is a Processor. When our customers use our Services, they are acting as the data controller and are responsible for ensuring that personal information collected about data subjects is being processed lawfully. In those circumstances, we are acting as the data processor, and receive personal information as agents of our customers merely for processing as instructed by our customers. Our customers are solely responsible for determining whether and how they wish to use our Services, and for ensuring that all third-party individuals that are a visitor to or user of a website, application, or service on which a customer uses our Services have been provided with adequate notice regarding the processing of their personal information, have given informed consent where such consent is necessary or advised, and that all legal requirements applicable to the collection, use, or other processing of personal information through our Services have been met by such customers. Our customers are also responsible for handling data subject rights requests under appliable law, by their users and other individuals whose data they process through the Services. MyFormData’s obligations with respect to personal information for which we are solely a data processor are defined in our agreements with our customers and are not covered by this Policy.

XI. Your California Privacy Rights

If you are a California resident, California law permits you to request certain information regarding the disclosure of your personal information by us to third parties for the third parties’ direct marketing purposes. To make such a request, please send your request, by mail or email, to the address at the end of this Policy under the “Contact Us” section.

 XII. Do Not Track Signals

Your browser or device may include ‘Do Not Track’ functionality. Our information collection and disclosure practices, and the choices that we provide to visitors, will continue to operate as described in this Policy, whether or not a Do Not Track signal is received.

XIII. Children’s Privacy

Our Site is not directed to or intended for individuals under the age of 18. We do not knowingly collect or use any personal information from users of our Site who are under the age of 18. No personal information should be submitted to our Site by individuals who are under 18 years of age. If we learn that we have collected information from someone who is under 18, we will take steps to delete the personal information as soon as possible. If you believe we may have collected personal information from someone under 18, please contact us at privacy@MyFormData.com.

XIV. Changes to this Policy

MyFormData reserves the right to modify this Policy from time to time, so please review it regularly. If we make material changes to this policy, we will notify you here, by email, and/or by means of a notice on our homepage prior to the changes becoming effective. Your continued use of the Site after any updates to this Privacy Policy constitutes your acceptance of the updated Privacy Policy.

XV. Contact Us

If you have questions or concerns regarding this Privacy Policy, please contact us at:

MyFormData, LLC
Attn: Privacy
9227 E. Lincoln Ave., Suite 200
Lone tree, CO 80124
303-729-1567
Email: privacy@MyFormData.com